Meetings/Minutes/2018/04/29
Location:
So Make It - Unit F
Attendees:
23 Members
Absentee votes
4 Members
Appointing Chairperson & Secretary
The meeting opened by Jeremy Bennett who was elected as chair person by unanimous agreement. James Southern was elected as secretary.
Welcome
Holly gave an overview of the last 6 Months, key points:
- Arrival of Bertha CnC Router.
- H&S Subcommittee returned opinions.
The minutes of the last meeting
These were approved with the comment that the chair person's name was incorrect.
Trustees:
Stepping down:
- Dean Robinson stepped down as trustee and treasurer
Remaining trustees were voted back in unanimously:
- James Bruton,
- David Rowntree,
- Holly Saurus,
- Rob Cowe
- Ed Chaney
- Chris Carter
Brief Status of Accounts
Rob Cowe gave a brief status of the accounts:
Holding cash of £2787 (inc £1500 ringfenced for laser & £400 Alan the Dalek).
Introduction of months till doom calculation (a rolling deficit of last 12 months).
Upcoming costs: Insurance.
Rent was increased in Dec.
Revenue per member is at ~£15 and was £17-£18 last AGM.
Current max member sub is £35.
Finance Q&A
Q. How does one change their membership subs.
A. Via go cardless & talking to treasurer.
Q. Why is Alan money ringfenced.
A. It was donated specific for this purpose.
Q. Are we reaching out to businesses?
A. Yes there is a Trello board get involved!
Q. Could asking for things be more effective?
A. This was the case with dust extractor & soldering irons, perhaps possible for workshop lighting & overhaul?
Update on actions from the pervious EGM
Keyholder policy:
No subcommittee was formed as per the request at EGM. Progress on this rolls over to Eds proposal on roles at this meeting.
Music License
No music license was obtained, we have instead stopped playing music, posters have not been put up.
Data protection checks
Rob Cowe has this in hand and will update in AoB.
Proposals
Rob Cowe for Treasurer
Proposed by Rob Cowe Seconded by Holly Newnham 27 voted in favour, 0 against, 0 abstained.
Members Storage Amendments
Proposed by James Southern Seconded by Holly Newnham part 1: 27 voted in favour, 0 against, 0 abstained. part 2: 27 voted in favour, 0 against, 0 abstained.
Confirmation of Admin Role
Proposed by Ed Chaney Seconded by Holly Newnham 26 voted in favour, 1 against, 0 abstained.
Paint an Info Wall
Proposed by Ed Chaney Seconded by Chris Carter 26 voted in favour, 1 against, 0 abstained.
Comments:
Is this really necessary to vote on? - Jem
Can we use up paint in the fume cupboard? - Ben
Workshop Lighting
Proposed by Ed Chaney Seconded by Holly Newnham 27 voted in favour, 0 against, 0 abstained.
Amendment to Members & Keyholders Induction proposal
21 voted in favour, 0 against, 2 abstained.
Comments:
In place of: 30 day grace for exiting members: & keyholders The proposal will be: Existing members will be given sufficient time and opportunity to complete induction the details of this to be decided by the planned sub-committee.
Induction for Members and Keyholders
Proposed by Ed Chaney Seconded by Alistair Brugsch 19 voted in favour, 1 against, 1 abstained.
Comments:
The absentee votes were not counted due to the amendment.
Could there be an un-inducted member role?
Laminated induction sheets should be available for keyholders doing inductions.
Induction for Workshop Users
Proposed by Ed Chaney Seconded by Holly Newnham 27 voted in favour, 4 against, 0 abstained.
Comments:
Proposal was altered to re-name 'workshop super-user' to 'workshop admin'.
It is unfair for H&S rules to apply to workshop but not to electrical and especially high voltage electrical work.
Shed group will require sufficient Workshop Admins so people will need to step up.
If Workshop Roles don't happen the workshop will have to be closed due to H&S liability for organization & trustees.
There will be a sub-comittee the meeting hopes this committee will not "make this stupid".
Any Other Business
GDPR
SMI falls under GDPR, this doesn't really effect the members however members must agree to marketing contact in order to get the newsletter!
Lloyds banking building
This branch closed in march, the building is empty and likely to remain so for some time. We should look into this.
Cleaning Cupboard
It is suggested that SMI should have a cleaning cupboard for cleaning supplies. Perhaps the workshop re-org subcommittee can include this?
Subcommittee for Charitable Status
It was stated that this subcommittee was planned.
Proxy Voting
Googling suggested that proxy votes must be in writing.