Keyholders

Keyholder Duties

As a keyholder you have 24h access to the makerspace but also have a responsibility to the space and its members. Keyholders are approved by a number of trustees and members in the members area on the website. As a keyholder and in the absence of a trustee you also have a legal obligation to ensure the safety and well being of those inside the space whether that be members or the public. The duties we expect keyholders to do are as follows:

Opening the space - Corridor Entrance

  • Open the outside door if needed and latch it.
  • With the same key unlock the inner door, then use your NFC card/tag to open the door.
  • Turn on any heaters if necessary (be aware of electrical safety) so the space can start warming up.
  • Let people know you are there and for how long especially if it isn’t regular opening times. Consider posting to #space-open-announce on Slack if you're going to be there a while.

Opening the space - White Security Door

  • Open the Deadbolt.
  • Use your NFC card/tag to open the door.
  • As above

While the space is open

  • Make sure that members are following the rules i.e. tidying up after themselves etc.
  • Welcome new members and give a short tour - include:
    • Location of fire exits
    • First aid kits
    • Toilets
    • Purpose of each area i.e Social Area, Workshop, Electronics etc.
  • Preferably get to know what their hobbies are, how they found out about the space, give advice on signing up etc.
  • Don't let anybody you don't know into the space be left to their own devices unless they are being escorted by a member. A list of members is accessible on the members area of the website.

Closing the space

  • Ensure all lights and heaters are off as well as any non essential electrical appliances.
  • Lock all the space doors including dead-bolts and make sure all windows are closed. Close the external corridor entrance doors (but see the section below).
  • Ensure all tables and workbenches are clear and empty.
  • All rubbish should be in the bin and any full bins emptied outside.
  • All cups and mugs cleaned and put away.
  • If you are the last keyholder to leave, please make sure the space is clean. If the task becomes excessive due to lots of existing dirt when you open the space, or ten other people leave before you and leave a massive mess, then please report it to Trustees and we'll examine the CCTV and speak to the individuals concerned.

Corridors & our neighbours

We've agreed with Dial an MOT to shut both corridor doors at 11pm (their insurance says external doors have to be shut from midnight to 5am).

  • We can still use those doors as fire exits (they have push bars to open).
  • We can still use the corridor access for toilets.
  • Musketballs Wargaming are open upstairs late some evenings and there are of course other business upstairs and in the corridor that use that external door for access, but we must do our part of the security. Dial an MOT already have an agreement with Musketballs around the door being open when they are there (their opening times are on the board outside).
  • After dark the white door should be closed and the window blinds/coverings must be in place to avoid light pollution affecting our residential neighbours.
  • Noise must be kept to a minimum after 10pm.

Lone Working Policy

  • We allow lone working.
  • If you are working alone in the space you must have the cordless landline phone with you at all times.
  • Any accidents should be reported to Trustees as usual. Obviously ring 999 for anything that requires emergency care.
  • Industrial activity should not take place after 11pm.
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